Verifying Without Paperwork: How to Onboard Remote Employees Securely

Verifying Without Paperwork: How to Onboard Remote Employees Securely

The growth of remote work has enabled companies to access talent anywhere while giving employees unparalleled flexibility. But decentralized hiring can pose challenges in verifying identities without face-to-face contact.

How can organizations efficiently onboard remote workers at scale while ensuring security protocols are met?

In this post, we’ll cover:

  • The risks of manual identity checks for remote workers
  • How instant identity verification provides reliable validation
  • Key benefits like improved compliance and time savings
  • Steps to integrate automated verification into your workflows

Let’s explore how instant identity checks can optimize your remote hiring.

The Inefficiency of Manual Verification

Traditionally, HR would meet document requirements by physically examining identification and paperwork for new hires on their first day. But verifying identities remotely through manual approaches brings headaches:

  • Difficulty authenticating documents digitally
  • Juggling spreadsheets to track status across candidates
  • Time wasted scheduling video calls for visual validation
  • Duplicate verification if remote workers access offices

Not only are these manual processes inefficient, they also increase risks. It’s easier for candidates to falsify credentials without in-person interactions.

This creates significant compliance and fraud risks when you don’t fully know who is being onboarded. So what’s the solution?

Instant Identity Verification for Remote Hiring

Automated identity verification provides reliable validation of remote workers in seconds, not days.

Advanced technology like facial biometrics, ID authentication, and document veracity checks replace manual workflows with instant results. Candidates simply snap a selfie and photo of their ID which is cross-checked against authoritative databases.

This provides air-tight validation of government-issued IDs and faces in just minutes per candidate, from anywhere in the world.

Such speed and validity of automated checks creates a trusted identity audit trail. You gain verified confidence in who is being onboarded without sacrificing efficiency.

Let’s explore the multitude of benefits further.

The Benefits of Automated Identity Verification

Streamlining identity validation through automation provides numerous advantages:

  • Improved compliance – Auditable records of automated checks support remote hiring compliance.
  • Reduced risks – Automation identifies falsified credentials faster than manual reviews.
  • Reliable identity proofing – Government database cross-checks provide reliable identity proofing remotely.
  • Enhanced security – Multi-factor biometrics ensure people are who they claim to be.
  • Increased efficiency – Automated systems perform hours of manual work in minutes.
  • Convenience for candidates – No need to locate documents after accepting offers.
  • Easier regulatory reporting – Digitized audit trails simplify generating required reports on worker eligibility.
  • Less HR overhead – Automation frees up valuable HR time from verification busywork.

For distributed workforces, automated checks closing identity loopholes are crucial. The efficiency gains are just an added bonus.

Optimizing Workflows with Automated Verification

Here are best practices to integrate automated identity verification into your hiring flows:

  1. Candidate accepts offer letter requiring identity verification.
  2. Enrollment link triggers instant ID check via selfie and photo upload.
  3. HR receives automated pass/fail notification rather than manual document review.
  4. If pass, candidate markings updated automatically across all systems.
  5. If fail, HR investigates flags discretely before proceeding.
  6. Auditable records retained on all checks as audit trail evidence.
  7. Check status dashboards provide real-time visibility into verification workload.
  8. Bulk onboarding enabled by automated system versus manual processes.

With such simple and rapid integrations, there is no need to sacrifice compliance for efficiency. Automated identity proofing also enables hiring at scale rather than one-off verifications.

The Future is Automated

Remote hiring is here to stay, with many organizations planning to expand flexible workforces. Yet security cannot lapse amidst this growth.

Automated identity verification elegantly balances speed and compliance for remote onboarding. Candidates appreciate the ease while companies benefit from risk reduction and hours saved.

Ready to learn more? Contact us today to implement fast, reliable identity proofing that powers your distributed hiring. The future of work is flexible and secure.